6 Tips to Avoid Common Office Relocation Mistakes in Dubai 

Do you know that a bad office move plan can impact your employees and workers significantly? It can have a very negative impression on them about you and the upper management as a whole. When you are not able to successfully execute the move or perhaps lag in any aspect, it adds to the already existing stress of your employees as well. Needless to say, it creates unnecessary problems with your existing deadlines and the result is that the reputation of your company also gets damaged. All of this can be avoided if you have chosen a dependable and highly experienced packers and movers professional in Dubai.

But your responsibility is not going to end here. You will have to work with them to make the move successful. That is not to say that you will be participating equally. However, there is a certain degree of awareness that you will have to maintain and a significant amount of supervision that you will have to carry out. Other than this, the following tips will help you avoid any office relocation mistakes in Dubai that you are highly likely to make.

Tips To Avoid Office Relocation Mistakes In Dubai 

Unsuccessful Planning

You have to start the planning at least 3 months before. You cannot leave your employees or co-workers to do that on their own. It is important to understand the new office space before you start creating an inventory list of all the items that need to be moved. Do the following without fail:

●Assign roles to all employees
●Empty out departments gradually
●Decide upon the equipment that needs to be replaced
●Come up with a budget for every department
●Choose a deadline for every division/department
●Note down the expenses related to essential moving equipment
●Go through options for moving vehicles on time

Not Keeping Your IT Department In The Loop

Not keeping your IT department in the loop is also a very big mistake that a lot of entrepreneurs make. Your IT department is responsible for setting up your computers, servers, internet, telephone, security cameras, and a lot of other IT solutions and gadgets.

All the technical equipment and the various storage units required to keep digital files of your business is also their responsibility. If you fail to keep them in the loop or are not able to convey to them the moving process, all your business data will be lost. If not, it will be at a huge risk of breach and theft which is something that you should always avoid.

Failing To Upgrade Office Equipment

This is your chance to upgrade your office equipment. Remember, it is not a good idea to burden the office movers and packers with stuff that you might not need in your new office at all. So remember to examine the new location and also find out whether it is suitable for modern office equipment or not. Most probably, the answer will be yes.

• Connect with all your team leaders and managers to discuss in length all the equipment and office machinery that can be replaced and upgraded
• Come up with a budget for every department and division to buy the upgrade on time
• Transfer the data from the old machines to the new gadgets before the move begins
• Share the detailed floor plan with the packers and movers
• Make sure that they put the new machines and equipment in those designated spots only

Setting Unrealistic Deadlines

It is not a good idea to set unrealistic expectations and deadlines at all. Unless you have chosen highly recommended office movers in Dubai, managing all of that is going to become very challenging. Give yourself at least 2 weeks. This is the time window during which you will perform the actual packing and moving of your office equipment.

You will also take time to set up all your new machinery in the new space. You would require at least 1 month for pre-planning and 2 months for prepping for the big move. Remember, uprooting your business from one location and then relocating it to a new space is not easy at all.

Forgetting To Update Your Office Address

This is also a mistake that is very common among people trying to move their offices. There is a lot that goes into shifting your business operations and it is highly likely that you will forget to update your address on your official website and also the local business bureaus and similar organisations. You have to do the same on all your social media pages as well such as Facebook, Instagram, Twitter, LinkedIn, and YouTube. The change of address is also going to take effect with all your banking and insurance providers including your local tax bodies and law enforcement agencies if applicable.

Not Researching Packers And Movers

If you have decided to go with any office packers and movers in Dubai, it is better to do your research at least 2 months before you actually want to carry out the move. Make sure that you invite quotations from all of them and draw comparisons based on your budget and client deadlines. It is not practical for any business to completely abstain from business activities and their core responsibilities while they are trying to manage this move.

Therefore, you have to give it more time so that none of your daily operations get disrupted. So you must begin your research in advance and compare their packages to find out the offer that suits your needs the best. Ask them to come down to your office to assess the amount of cargo that you want to move to your new office location.

Also, if you want to participate in this move all the while performing strict supervision, make sure to choose the most suitable moving equipment and safety gear. And remember not to move the items that you will not need in your new office.

In the end, let’s just say that if you happen to find the resolve within you to relocate your office all by yourself in Dubai, go for it. However, if you have never done this before and feel nervous about it, the right thing to do is look for office movers in Dubai that fit your budget and can work according to your deadline. This should be able to keep your office functional even when you are in the middle of this critical transition.