9 Tips For Planning A Successful Office Relocation

Your focus is this and it should be just as it is because it matters to each one of your employees and senior partners as well. Yes, we are talking about office relocation that you have taken upon your able shoulders. It has been over a month and you are all excited about this transition that is about to happen in the coming days.

And it seems that you have thought about every critical aspect of this office move. You have also chosen the most reliable packers and movers in Dubai. Also, you enquire on time about any storage of facilities in the city that you might need for your office equipment and spare machinery that is to be taken directly to your new warehouse later. Again an intelligent move.

But you are always going to be in need of a few very clever and efficient office relocation tips that can help you plan the move more easily. So this is why we have listed down a few ideas just for you. Let’s begin:

1. You (Must) Have Planned Ahead Of Time

It has been a month just as pointed out above. And the best part is that you have the entire packing and moving plan right in front of you. If you have an idea of how the entire move is going to pan out, it will be easier for your office movers in Dubai to follow it to the last detail. Make sure to leave a bit of room in the plan for any last-minute changes.

For example, if you have any changes to make in the placement of the furniture pieces in your new office, you should have at least a week to make those modifications.

Also, another example, give every department or division at least 5 days extra to make sure that all of their machinery, office equipment, and furniture pieces are packed and moved outside the building and into the collection spot from where the vehicle can pick them up without any delay.

2. Give Everything A Deadline

This brings us to a very important question of assigning deadlines to every department. There has to be a common timeline for all and an individual timeline for every division in your company. The set of processes that are to be followed to declutter every department and to separate the machinery and furniture pieces that are to be taken to the new office should be decided in advance. It is also a good idea to assign different team members different responsibilities.

For example, one can be in charge of selling old office furniture. The other can be responsible for procuring new furniture items. And so on. Remember to convey to them the timeline that you are following. This will make sure that the entire process is time-bound.

3. Always Choose A Move Coordinator

Now remember, all of these move coordinators that have been chosen division/department-wise should report to a single individual. It can be the general manager or the assistant to the MD. That’s right. It is always better to assign one person as the administrator of the entire move. That person should report to the senior management. He should be able to lead the team and must have strong communication skills, budgeting experience, organisational ability, and attention to detail.

4. Get Rid Of Old Office Equipment

Yes, this is something that should be given special stress. Getting rid of your old office equipment is a very critical responsibility. It will also help you in budgeting for the move because once you sell off your old office belongings, it is going to create a modest yet useful source of quick income. This helps you deal with unexpected expenses whether related to any damage, accidents at the workplace, or even when it comes to purchasing useful packing supplies.

5. Make Communication Vital

When you are shifting a large office, the one thing that is going to help you apart from great storage facilities in Dubai is your ability to communicate with your team members. This becomes vital because several of your employees and associates are already involved in the process. If there are any major changes that will be taking place in the new company location, all of that need to be conveyed to your office employees. There could be a change in building rules, garbage disposal, noise level maintenance, and other regulations as well. So all of that must be communicated to all your employees.

6. Always Use An Excellent Moving Company

Obviously, all of you guys are super active at the moment. You have taken it upon your shoulders to make this move successful. But the one thing that is going to propel the process further and at a faster speed is your ability to find great packers and movers in Dubai. These are professionals who know exactly what they are doing. Once you invite them into your office, you will notice just how everything becomes more efficient and super fast.

They come with the most dependable packing and moving supplies and their skills are unmatched. They can even recommend to you great storage facilities, insurance providers, the best moving vehicles, and also a more appropriate time to move so that you can transition to your new office seamlessly. And the best thing is: They are very affordable!

7. Keep Your Employees Motivated

Remember, it is going to be a little challenging to keep all your employees motivated and inspired 24/7. Therefore, it is a good idea to take a chill pill every now and then. Ask them to pause the packing and moving process for a while. You can unwind a little bit while the office movers in Dubai take care of the rest of the moving process. This will help keep them motivated without any monumental effort.

8. Get Your IT Systems In Order

Remember to take care of your computers, printers, fax machines, office work tablets, smartphones, internet facility, servers, security mainframe, and other IT systems. These must be secured and encrypted before you start unplugging them. All your company records must be password-protected in addition to all the client information and projects.

9. Label All Your Containers Intelligently

Once you have made your containers and boxes, it is time to pack them nicely and label them intelligently. Make sure that the labels are descriptive in nature. They should list down all the items that are contained in the boxes to avoid any confusion. Remember to take pictures of all your moving boxes individually and transfer those pictures into a separate folder.

Now your list is complete. The combination of these packing and moving tips along with a few of your ideas is going to make sure that your commercial transition does not get interrupted at all. You will see just how easy it becomes for everyone in your office to move out of the old location and settle into the new commercial space. Happy moving!